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Posted: Saturday, September 23, 2017 12:05 PM

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To ensure efficient and high performance operational running of the Department via administrative, team support on a day to day, quarterly and annual level

Key Responsibilities

  • POs, invoice processing, ensuring budget targets are met
  • Manage and organize department meetings
  • Format, type and edit memos, minutes, reports
  • Assist FUTURE Team in their tasks as requested
  • Assist in creating/revising presentations
  • Book travel for FUTURE Team, including hotel, flights, writing travel requests and transport services; manage travel approvals
  • Manage department Work & Travel calendar, monitor Online time
  • Prepare travel expenses and refund of costs
  • Prepare signed documents, which require knowledge of company policies and procedures, e.g., invoices, contracts etc.
  • Contribute ideas and techniques that enable department to run at high level of efficiency
  • Manage office supplies computers, technical equipment/tools and furniture to improve department processes and goals
  • Housekeeping of space and onsite storage room and garage
  • Office supply ordering
  • Shipping
  • Promat creation

Signing authority

  • Limited Representational Authority i.A.

Key Interfaces

  • FUTURE Team
  • Assistants at adidas
  • HR, IT, Finance, Office Services
  • External suppliers and vendors

Knowledge, Skills and Abilities

  • IT skills: Macintosh software Outlook, Word, PowerPoint, SAP knowledge: advanced / Excel: expert
  • Language: English: excellent
  • German: desired, but not mandatory
  • Ability to work independently, offering a high level of customer service
  • Ability to communicate effectively with multinational subsidiaries.
  • Strong written and verbal communication skills in English.
  • Highly organized: strong time management and prioritization skills
  • Highly confidential in managing information
  • High level of initiative and maturity


  1. University degree or the equivalent experience
  2. At least 2 years experience as Administrative Assistant
  3. Office management and organizational know how
  4. Proven track in dealing with fast-paced organizations
  5. Passion for adidas brand and its mission
  6. Passion for sports
  7. Ability to work independently
  8. Strong problem-solving skills
  9. High level of initiative, self-starter

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• Location: Portland

• Post ID: 23244372 portland is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2017