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Posted: Friday, September 29, 2017 9:49 PM

Professionally answer and direct all incoming calls Greets and directs visitors to the company ensuring appropriate guest sign in and identification to uphold office security standards Provides callers with information such as company address directions to the company location company fax numbers company website and other related information Maintains inventory orders receives stocks and distributes all commonly used office janitorial and kitchen supplies Performs simple maintenance on office equipment and within confines of facility Provides back up to other administrative functions May assist with related clerical duties such as photocopying faxing filing binding and collating May be called upon for travel planning air hotel car to support Executive Administrative Assistants Supports HR staff manage confidential materials projects and information with discretion and confidentiality Assist with employee conference registrations Order business meals catering for delivery off or on site Order business cards letterhead and envelopes Meeting room set up clean up Schedule off site meeting space Manage planning and vendor scheduling for company events Assist Facilities Director in arranging building maintenance repair etc Maintain organizational charts and keep updated on the intranet Runs reporting for HR IT and Administration departments Database Administrator for LMS system Backup for HR a Greet applicants interviewees Filing References Interview Scheduling Application retrieval printing and logging Other duties and responsibilities as assigned High school diploma or equivalent education and experience required months to year of relevant experience and or training or equivalent combination of education and experience needed Intermediate level MS Office Skills Word Excel Outlook PPT Familiarity with Visio Outstanding organizational skills required High level of accuracy and detail orientation needed Must be able to maintain discretion when dealing with sensitive and confidential information Excellent verbal and written communication skills Exceptional interpersonal communication skills Ability to work independently on assigned tasks as well as to accept direction on given assignments Able to work collectively with the administrative team associates


• Location: Portland

• Post ID: 23443967 portland is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2017