Home > Portland jobs > Portland administrative/office

Posted: Thursday, July 20, 2017 11:32 AM


Graves & Swanson, a small PI, employment, and family law firm in downtown Portland, Oregon seeks part-time legal assistant. The position is part-time for now, but hours could increase for the right candidate. Prior experience as a receptionist, paralegal, office manager, bookkeeper, or legal assistant preferred but not required. Entry-level applicants or those with limited experience are welcome to apply.

We are looking for a motivated self-starter who possesses common sense, a positive attitude, and excellent communication and organizational skills. The ideal applicant is detail-oriented, comfortable working on their own, quick to comprehend written/verbal instruction, and a fast learner. Preference will be given to individuals who have obtained certification as a Notary Public.

Duties, Functions, and Responsibilities:

Duties and responsibilities will increase over time as mastery of skills and knowledge is attained.

Duties will generally progress as follows:
-Answer incoming calls and take messages;
-Maintain good public relations with clients and opposing counsel;
-Filing (physical paper files and electronic files) and scanning;
-Mail (incoming, outgoing, and certified);
-Scheduling appointments;
-Draft correspondence;
-Prepare billing statements;
-Conduct phone consults with clients;
-Manage documents and records using case management software (CLIO);
-Assist attorneys with preparing pleadings, motions, and other legal documents as assigned.

Required Skills:
-Advanced proficiency in Word, Adobe, and Excel.
-Proficiency with PCs and printers.
-Excellent verbal and written communication skills including spelling, grammar, and editing.
-Ability to quickly understand and follow instructions (written and verbal) and complete projects independently.
-Excellent organizational skills, including filing, record-keeping, and note/minute taking.
-Effective time-management, prioritization, and multi-tasking skills.
-Demonstrates independent judgment, self-motivation, and ability to work well under pressure or with short deadlines.
-Ability to maintain confidentiality of highly sensitive materials and information.
-Proven skills in maintaining tact and diplomacy dealing with clients/customers, the general public, and public figures when responding to complex inquiries.

Application Instructions:
For consideration, please submit your resume and cover letter. At the bottom of your cover letter (or attached as a separate page), please also provide contact information for 2-3 references, and your desired hourly compensation. Prompt responses will be appreciated.

Job Type: Part-time (20-24 hrs/wk)
Compensation: DOE

• Location: Downtown PDX, Portland

• Post ID: 20987198 portland is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2017